Introduction

RoT STUDIO is committed to protecting the privacy and security of personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR).

This policy explains how we collect, use, store, protect, and respect the rights of individuals whose personal data we process.

This policy applies to all customers, partners, employees, visitors, and users interacting with RoT STUDIO’s products, services, and digital platforms.

Data Controller & Contact Information

RoT STUDIO is the Data Controller responsible for the processing of personal data under GDPR.

For any questions or privacy-related inquiries, please contact:

RoT STUDIO
High Tech Campus 37, 3EALITY
5656 AE Eindhoven
The Netherlands

Email: [email protected]
Phone: +31 6 1116 0980

RoT STUDIO also acts as the Data Protection Officer (DPO).

Types of Data Collected

RoT STUDIO may collect and process the following categories of personal data:

1. Personal Identification Data

• Full name
• Job title and company name
• Country

2. Contact Information

• Email address
• Phone number
• Postal address (where necessary for business transactions)

3. Technical Data

• IP address and device identifiers
• Browser type and operating system
• Website and application usage logs
• Cookies and tracking information (see Section 12)

4. Transactional Data

• Payment information (processed securely by third-party providers)
• Billing and invoicing records

5. Marketing & Communications Data

• Subscription preferences
• Survey responses and customer feedback

Purpose of Data Processing

RoT STUDIO processes personal data for the following purposes:

• Service Provision: Delivering, maintaining, and improving our solutions.
• Customer Support: Responding to requests and providing technical assistance.
• Contractual Performance: Managing contracts with clients, suppliers, and partners.
• Marketing & Communications: Sending updates and newsletters with prior consent.
• Security & Compliance: Preventing fraud and complying with legal obligations.

Legal Basis for Processing

Processing is conducted based on one or more of the following:

• Consent
• Contractual necessity
• Legal obligations
• Legitimate interests (service improvement, security, operations)

Data Retention Policy

• Customer Data: Duration of the relationship + up to 5 years.
• Marketing Data: Until unsubscribed or deletion is requested.
• Transaction Data: Up to 10 years (tax and accounting).
• Analytics Data: Up to 24 months.

Data that is no longer required is securely deleted or anonymized.

Data Sharing & Third-Party Processing

RoT STUDIO does not sell personal data.

Data may be shared with:

• trusted service providers (hosting, email, analytics, payments)
• regulatory authorities where legally required
• affiliated partners operating under GDPR-compliant agreements

All third parties are bound by strict confidentiality and security obligations.

International Data Transfers

Where data is transferred outside the EEA, RoT STUDIO ensures safeguards such as:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions
• Binding Corporate Rules (where applicable)

Data Security Measures

We apply technical and organizational safeguards, including:

• encryption and secure storage
• restricted access to authorized personnel only
• regular security reviews and assessments
• incident response procedures

Data Subject Rights

Individuals have the right to:

• access their personal data
• correct inaccurate information
• request erasure (“right to be forgotten”)
• restrict processing
• object to certain processing activities
• receive data in a portable format

Requests may be submitted to: [email protected]
We aim to respond within one month as required by GDPR.

Automated Decision-Making & Profiling

RoT STUDIO does not conduct automated decision-making that significantly affects individuals.
If this changes, users will be informed and opt-out options will be provided.

Cookies & Tracking Technologies

Cookies are used for:

• essential website functionality
• analytics and performance improvements
• marketing personalization

Users may manage cookie preferences via our Cookie Policy page.

Policy Updates

RoT STUDIO may update this policy periodically.
Significant changes will be communicated through our website or directly to affected individuals when appropriate.

RoT STUDIO
High Tech Campus 37, 3EALITY
5656 AE Eindhoven
The Netherlands

Email: [email protected]
Phone: +31 6 1116 0980